In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board met in Closed Session on 6/10/20 at 4:55 pm via teleconference to receive an update on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).
PURPOSE OF PRESENTATION: To recognize the Student Member on the Board, 2019-2020.
BACKGROUND/SUMMARY:
Malachi Macon served as the Student Member on the Board from July 1, 2019 - June 30, 2020. Mr. Macon is being recognized for his valuable contributions to the Board of Education of Frederick County.
PROCESS STATEMENT:
Board President Young will read and present Mr. Macon with a Board proclamation.
PRESENTER(S) & TITLE(S):
Brad Young, Board President
SUBMITTED BY:
Brad Young, Board President
PURPOSE OF PRESENTATION: To recognize Ms. Courtney Waters as the recipient of the 2020 Charles E. Tressler Distinguished Teacher Award.
BACKGROUND/SUMMARY: Ms. Waters has been a 1st grade teacher for five years at Kemptown Elementary. As an educator she distinguishes herself as a tireless teacher, fully committed to the invaluable interaction between child and teacher. By viewing her students as individuals, Mrs. Waters caters to each of their needs, giving them the tools they need to be successful – both emotionally and mentally. Mrs. Waters’ influence extends beyond the walls of her classroom with her Writers’ Lunch Club, mentoring 5th grade students, and coaching a running club. Ms. Waters continues to grow professionally; she is currently working towards her Master’s degree at Hood College.
The late Samuel Eig of Gaithersburg, Maryland established the Charles E. Tressler Award to recognize Dr. Tressler, a Giles professor emeritus of early childhood education who taught at Hood College from 1964 to 1990. Dr. Tressler chaired Hood’s education department for 18 years and served on the school’s graduate school council for 12 years. The Tressler Award is presented annually to honor distinguished teaching in Frederick County Public Schools. It recognizes an FCPS teacher who has had a significant impact on young people.
PRESENTER(S) & TITLE(S): Daryl Boffman, Executive Director of Public Affairs
SUBMITTED BY: Daryl Boffman, Executive Director, Public Affairs
PURPOSE OF PRESENTATION: Frederick County Public Schools (FCPS) is proud to recognize the 2020-2021 Frederick County Teacher of the Year, Jill McWilliams.
BACKGROUND/SUMMARY: Jill McWilliams, a multi-grade kindergarten/first-grade teacher at Walkersville Elementary is the 2020-2021 Frederick County Teacher of the Year. Mrs. McWilliams was chosen as the Teacher of the Year among 69 nominees after a long and rigorous selection process. She is a passionate early childhood educator who develops caring, curious and critical thinkers. Her ability to make strong connections with students, families and staff stood out during the selection process. Ms. McWilliams will represent FCPS at Teacher of the Year events throughout the state during the upcoming fiscal year. Ms McWilliams was notified that she won the award during Board of Education President Brad W. Young and Superintendent Dr. Terry Alban’s virtual “SurPRIZE Patrol” visit to an online school meeting on May 5.
PROCESS STATEMENT: Daryl Boffman, Executive Director of Public Affairs will briefly describe the Teacher of the Year process and introduce Walkersville Elementary Principal, Christina McKeever. After remarks, Ms. McKeever will introduce Ms. McWilliams.
PRESENTER(S) & TITLE(S):
Daryl Boffman, Executive Director, Public Affairs
Christina McKeever, Principal, Walkersville Elementary
Jill McWilliams, FCPS Teacher of the Year
SUBMITTED BY: Daryl Boffman, Executive Director, Public Affairs
PURPOSE OF PRESENTATION: To recognize Mr. Michael Concepcion as the FCPS finalist for the 2020 Washington Post Principal of the Year Award.
BACKGROUND/SUMMARY: Michael Concepcion is the principal of the Career and Technology Center (CTC). He is known to consistently communicate his expectations, celebrate successes, seek ways to improve, and regularly provide support for his students and staff. In recognition of his exceptional leadership Mr. Concepcion has been named the FCPS finalist for the 2020 Washington Post Principal of the Year.
The Washington Post awards were established to encourage excellence in school leadership and to contribute in a substantive way to the improvement of education in the Washington metropolitan area.
PRESENTER(S) & TITLE(S): Daryl Boffman, Executive Director of Public Affairs
SUBMITTED BY: Daryl Boffman, Executive Director of Public Affairs
PURPOSE OF PRESENTATION: To recognize Ms. Lydia Kowalski as the FCPS finalist for the 2020 Washington Post Teacher of the Year Award.
BACKGROUND/SUMMARY: The Washington Post recognizes teachers who exemplify excellence in their profession. Ms. Lydia Kowalski is a Literacy Specialist at Tuscarora High School. She has been described as being passionate about teaching, committed to broadening the reading and literacy skills of her students, and sharing her professional expertise with her colleagues.
In recognition of her commitment to the success of students and staff Ms. Kowalski has been named Frederick County's finalist for the 2020 Washington Post Teacher of the Year award. The regional winner was announced on May 18, 2020.
In addition to recognizing excellence in teaching, the goal of the Washington Post Teacher of the Year Award has been to contribute to improvements in education in the Washington Metropolitan area.
PRESENTER(S) & TITLE(S): Daryl Boffman, Executive Director of Public Affairs
SUBMITTED BY: Daryl Boffman, Executive Director of Public Affairs
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 20T2, School Buses - Electric
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of electric school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
RFP 20FS1, Fresh Food Farm Products
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract for the purchase of fresh produce to be served by the Food and Nutrition Services. The contract will take advantage of in-season pricing for fruits and vegetables from local farms and orchards.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Baltimore City Public Schools.
BACKGROUND/SUMMARY: This contract will be utilized by Curriculum to provide access to the literacy intervention program called Lexia Learning Systems, LLC. Lexia is a technology-based program that accelerates the development of fundamental literacy skills for students of all abilities in grades PreK–5. This program includes adaptive auto-placement, and students begin at the level that's right for them. The program allows on-level and above-level students to work independently or collaboratively.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Dr. Kevin Cuppett, Executive Director, Department of Curriculum, Instruction, and Innovation Pre-K-12
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for new security vestibules at Green Valley Elementary and Kemptown Elementary Schools.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Tony Ray Project Manager III, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends rejection by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation was to establish a contract to provide Stop Loss Insurance (referred to as Excess Risk Insurance) to pay eligible medical and pharmacy claims that exceed a “cap” for current employees and retirees (under the age of 65).
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for Stop Loss Insurance (referred to as Excess Risk Insurance) to pay eligible medical and pharmacy claims that exceed a “cap” for current employees and retirees (under the age of 65).
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Donna Clabaugh, Senior Manager Benefits and Wellness, Human Resources
SUBMITTED BY:
Kerri Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contracts with qualified providers of special education services, including educational assessments, psychological evaluations, music and art therapy, and speech and language therapy.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Linda Chambers, Director of Compliance and Student Support
Ann McGreevy, Supervisor of Psychological Services
April Sprecher, Supervisor of Child Find and Speech/Language Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of Type II (24 passenger) school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Joseph Iannuzzi, Fleet Maintenance Manager, Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the repair, replacement, and new installation of chain link fencing, gates, and associated hardware.
PRESENTER(S) & TITLE(S):
Bill Meekins, CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Gary Barkdoll, FMP, Manager of Maintenance Projects and Grounds, Maintenance Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of School Construction Budget Amendment #20-15.
BACKGROUND/SUMMARY: Budget Amendment #20-15 proposes the transfer of surplus balances from the following closed projects: Catoctin High Security Vestibule (SSGP19), Monocacy Middle Security Vestibule (SSGP19), Monocacy Elementary & Valley Elementary Playground Replacements and the Fire Alarm Replacements into the Green Valley Elementary and Kemptown Elementary Security Vestibules (SSGP19) projects. Bids received exceeded the total budget for these each of these projects. A budget transfer is required to complete the projects.
This budget transfer is consistent with terms and conditions for capital budget transfers included in the Memorandum of Understanding signed by the County Commissioners and Board of Education dated May 30, 2013.
PRESENTER(S) & TITLE(S):
Dawn Worrell, Accountant
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: This presentation will review the requirement by the Every Student Succeeds Act (ESSA) for financial reporting, specifically per-pupil spending by schools.
BACKGROUND/SUMMARY: ESSA requires reporting of “per-pupil expenditures of federal, state, and local funds including actual personnel expenditures and actual non-personnel expenditures of federal, state, and local funds disaggregated by source of funds for each local education agency and each school in the state for the preceding fiscal year”.
This data was initially required to be reported with the first report card released under ESSA in FY2019. Due to the complexity of gathering this data, USDE extended the deadline for reporting one year so this data will be reported in FY2020 reflective of FY2019 spending.
This presentation will cover the ESSA requirement, the actions taken from a state perspective and general discussion around draft data for Frederick County Public Schools.
PRESENTER(S) & TITLE(S):
Leslie Pellegrino, Chief Financial Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Operating Budget.
BACKGROUND/SUMMARY: The Board of Education (BOE) Operating Budget, totaling $674,521,699, includes the unrestricted budget of $584,350,563 and the restricted budget of $90,171,136. This Board item includes three attachments:
The FY2021 Operating Budget is $7.0 million above Maintenance of Effort (MOE) funding from the Frederick County Government. The County Council approved its operating budget and associated appropriation to the BOE on May 19, 2020.
The FY2020 state revenues increased by $11.2 million. The majority of the increase is due to the overall increase in FCPS enrollment as well as increases in specific enrollment groups including students with disabilities and English learner students.
The first two attachments, the Sources of Funds and MSDE Expenditure Categories, are the documents that require BOE approval. The third attachment is the detailed working file from which the Board has been working throughout the budget cycle.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Artificial Turf Fund Budget.
BACKGROUND/SUMMARY: FY2021 is the first year the Artificial Turf Fund Budget has been brought before the Board for approval. Since the inception of this fund, Frederick County Public Schools has been collecting revenues with the intention of using them to repair/replace the artificial turf fields as they reach their useful life.
The recommended FY2021 Artificial Turf Fund Budget reflects total revenues of $410,000 for the year. Budgeted revenues are expected to be generated by community user groups for rentals for the use of facilities and turf fields, cell tower leases, interest earnings, and a transfer from the General Fund.
The recommended expenditures for FY2021 are $1,300,000, which is expected to cover the costs to replace three artificial turf fields. The three artificial turf fields scheduled to be replaced are the Middletown High School game field, the Oakdale High School game field, and the Oakdale High School practice field.
The recommended budget reflects a temporary deficit with expenses exceeding revenues in FY2021, but the negative fund balance is expected to recover in FY2022.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Capital Budget.
BACKGROUND/SUMMARY: The FY2021 Capital Budget is recommended at a total of $78,361,181. This is comprised of state and local funding. The projects listed in the attached budget summary are part of the comprehensive six-year plan that is updated annually.
The budget provides construction funds for the Blue Heron Elementary, the Rock Creek School Replacement and the Waverley Elementary Replacement projects, as well as funding for the design of the Brunswick Elementary School replacement. Funding is also included for thirteen (13) systemic renovation projects as well as funding for two (2) additional buses.
The Public School Construction Program’s budget was approved by the Interagency Commission (IAC) on School Construction on May 14, 2020. Frederick County Government’s Capital Budget was approved by the Frederick County Council on May 19, 2020.
There will be a future budget amendment to recognize Aging School Program (ASP) funding. Frederick County Public Schools’ FY2021 allocation is $183,048. The construction team is evaluating projects that meet the ASP criteria and will be submitting project applications to the Public School Construction Program for IAC approval.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Food and Nutrition Services Operating Budget.
BACKGROUND/SUMMARY: The proposed FY2021 Food and Nutrition Services Operating Budget is $12,771,812. The operating revenues are projected to be approximately $3.5 million or 26% less in FY2021. At this time, the reopening of schools is unknown and the budget presented is based with an assumption of 50% participation through January 2021. There is revenue shortfall projected as Frederick County Public Schools continues to serve the student population with fewer meal counts reimbursed from federal and state funding agencies. Total FY2021 revenues are approximately $646,310 less than the FY2020 budgeted revenues of $13,418,122, and includes a non-operating transfer of $2,843,850 from the Self-Insurance Fund that will assist to offset the projected deficit, to the extent needed. This proposed budget does not include a price increase to breakfast or lunch prices.
The recommended expenditures are $12,771,812, which is $646,310 less than the budgeted expenditures for FY2020 of $13,418,122. Based on the assumption previously noted, the FY2021 Recommended Budget reflects a decrease in purchased food, non-benefitted salaries, and equipment expenditures in comparison to the approved FY2020 budget.
The Food and Nutrition Services Fund’s started FY2020 with a fund balance of approximately $2.3 million, and is projecting a loss in for the year of $1.3 million.
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the Fiscal Year 2021 (FY2021) Self-Insurance Fund Budget.
BACKGROUND/SUMMARY: The recommended FY2021 Self-Insurance Operating Budget is $116,947,823. Total revenues are $6,247,674 or 5.64% more than the approved FY2020 budgeted revenues of $110,700,149. Operating revenue is derived from contributions from the Board of Education, employees and retirees in addition to Medicare subsidies. The recommended budget includes an increase in enrollment and a 2.5% medical premium increase.
The recommended expenditures are $116,947,823, which is $6,247,674 more than the budgeted expenditures for FY2020 of $110,700,149. Included in budgeted Health Claims Paid is an estimated $1,116,755 to cover the insurance cost for new retirees and $2,456,197 to cover the insurance cost for new employees. An estimated budget for the Stop Loss Insurance is included and reflects a 22% decrease from the approved FY2020 budget. The decrease from prior year is a combination of the timing of when the budget is prepared and when contract pricing is secured through the procurement process, as well as a proposed revision in the FY2021 contract terms.
Included in the budgeted expenditures is a one-time transfer of $2,843,850 to Food and Nutrition Services (FNS) to offset the anticipated deficit based on modified student attendance in FY2021, and a transfer to the OPEB Trust Fund of $850,308. The total of the two transfers is $3,694,158*; the equivalent of what would have been the estimated FY2021 contribution to the OPEB Trust Fund. The transfer to the FNS will be based on operational needs and is expected to adjust the OPEB contribution respectively. The corresponding revenue source for these transfers is shown as a budgeted ‘Use of Fund Balance’.
* Beginning in FY2020, the Insurance Council agreed to transfer monies in excess of 125% of the target reserve to help mitigate the growing OPEB liability.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of the 2020 Superintendent’s Recommended Educational Facilities Master Plan (EFMP).
BACKGROUND/SUMMARY: Each year, the Board of Education of Frederick County (BOE) reviews and updates the ten-year EFMP for the Frederick County Public Schools. This plan serves a number of purposes, some of which include the following:
PROCESS STATEMENT: The Superintendent’s Recommended EFMP was presented to the BOE at the June 10, 2020 meeting. The BOE will have additional discussion, receive public comment, and is scheduled to approve the EFMP at the June 24, 2020 meeting. The approved EFMP must be submitted to the state by July 1, and is the basis for capital funding requests for FY 22, which are submitted to the state and county in early October 2020. Electronic copies of the plan can be found at https://www.fcps.org/capital-program/efmp
PRESENTER(S) & TITLE(S):
Beth Pasierb, Supervisor of Facilities Planning
Paul A. Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The July - September 2020 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board will meet in Closed Session at 4:00 pm via teleconference to consider matters related to personnel and to receive updates on negotiations with the Frederick County Administrative and Supervisory Association (FCASA), the Frederick County Teachers Association (FCTA) and the Frederick Association of School Support Employees (FASSE).