PRESENTATION OF 1 BID CALENDAR ITEM
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of an upcoming bid solicitation for Frederick County Public Schools (FCPS).
RFP 21MISC2, Playground Design Build Services and Bulk EWF Mulch Supplies
BACKGROUND/SUMMARY: The intent of this solicitation is two-fold: (1) to establish a contract with a minimum of two qualified playground contractors to provide all necessary professional design services, labor, materials, supplies, equipment and incidentals necessary to supply and install playground equipment on Frederick County Public School’s (FCPS) property; and (2) to award a separate unit price contract to only one vendor for bulk mulch purchases for use by FCPS grounds crew in their spring clean-up.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP
Thomas Mulligan, Project Manager III, Capital Program
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from The Interlocal Purchasing System (TIPS).
BACKGROUND/SUMMARY: This contract will be utilized by the Maintenance and Facilities department for replacement of turf fields at Middletown High and Oakdale High. The work is to take place during the summer. This contract, #200205, is a cooperative re-bid due to the expiration of the contract #170205, which was brought to the BOE at the May 13, 2020 meeting. Orders were unable to be placed against the bid before it expired. The vendor awarded on the previous contract, was also awarded the new contract, and will be honoring the originally quoted prices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Brian Staiger, Senior Project Manager, Construction Management
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Capital Programs Department for the roof replacement projects at Ballenger Creek Middle and Heather Ridge Schools. This contract provides a turnkey solution for roof replacements that begins with assessment and analysis, then moves to design, bidding, construction and closeout. The awarded vendor for this contract is Garland/DBS, Inc. This contract will provide an additional avenue for future roof replacement projects.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Program
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Sourcewell (formerly NJPA).
BACKGROUND/SUMMARY: This contract will be utilized by FCPS Tech Services to purchase Google G-Suite for Education to support distance learning. G -Suite for Education includes enhanced Google meet capabilities, advanced security controls and meeting analytics, enhanced video for distance learning and collaboration and live streaming.
Additionally, this contract will be used in conjunction with the State of Maryland Hardware Contract, the University of Maryland Education Enterprise Consortium (MEEC) and the PEPPM Technology Contract to obtain the best pricing for future technology needs.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Ted Gardner, Director, Technology Infrastructure
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS to purchase online instructional software and test preparation software products to be used in elementary, middle and high school levels.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Mary Jo Richmond, Supervisor, Media Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of maintenance, repair, and operating supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) was a part of a cooperative purchasing bid for Ice Cream and Freezers/Insulated Freezer Bags led by Anne Arundel County Public Schools. The solicitation process has been completed and award has been made to Hershey’s Ice Cream of Harrisburg, PA.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of ice cream and freezers/insulated freezer bags to be used by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Senior Manager, Food and Nutrition Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of electric school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the construction of the new Waverley Elementary School, 9D Contract Package, Resilient Flooring and Rubber Athletic Surfacing.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Brian Staiger, Senior Project Manager, Capital Program Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase of materials and supplies for plumbing, water, sewer and storm drain site utilities and fire suppression systems throughout Frederick County Public Schools and offices.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Randy Connatser, Maintenance Project Manager IV
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew our contract for the purchase of security surveillance equipment and supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Scott Blundell, Supervisor, Security and Emergency Management Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff requests approval of the fee proposal submitted by GWWO for A/E services for the Brunswick Elementary School (ES) replacement utilizing the current elementary prototype design.
BACKGROUND/SUMMARY: In October 2019, the Board of Education approved the Brunswick ES feasibility study which recommended that the school be replaced on site.
Staff recommends using the prototype elementary school design utilized for the Waverley ES replacement and the new Blue Heron ES. The Brunswick ES replacement will also be designed to include a County Parks and Recreation Center. The State Rated Capacity for the school will be 725.
PROCESS STATEMENT: Funding for the design of the replacement school was included in the approved FY2021 capital budget. A fee proposal was requested from GWWO (see backup 1). The proposed fee of $1,484,380, plus reimbursable expenses not to exceed $232,280, is within the budgeted amount for design of this school.
PRESENTER(S) & TITLE(S):
Elizabeth Pasierb, Supervisor of Facilities Planning
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To present the tentative contract agreement for the 2020-2021 school year between the Board of Education of Frederick County (Board) and the Frederick County Teachers Association (FCTA) for ratification by the Board.
BACKGROUND/SUMMARY:
Salaries: The parties agreed to a step increase equivalent to a 1.9% pay increase. In addition, an additional lane for those with a Bachelor’s degree and (90) academic credits will be available mid-year to further the compensation for teachers continuing their education.
Insurance: Health Insurance premiums will increase by 2.0% effective August 1, 2020.
Professional Learning: Flexible Professional Time (FPT), which provides teachers some autonomy in achieving their professional growth and development, is part of the agreement after being implemented as a pilot program over the last three school years.
Workload: The parties committed to a work group study for several positions to determine how to improve the workloads for certain positions including High School Counselors, Special Education Department Chairs, and Media Specialists.
Benefits: The new agreement includes parental leave provisions targeted to FCPS parents who both work for the school district.
Duration: The parties agreed that a one-year agreement was best in light of the uncertainties created by the pandemic emergency.
PRESENTER(S) & TITLE(S):
Curtis Scott, Senior Manager of Employee Relations, Human Resources and
Chief Negotiator for the Board of Education
Jennifer Nguherimo, Frederick County Teachers Association, Chief Negotiator
Melissa Dirks, Frederick County Teachers Association, President
SUBMITTED BY:
Curtis Scott, Senior Manager of Employee Relations, Human Resources
Chief Negotiator for the Board of Education
PURPOSE OF PRESENTATION:
The Calendar Committee Interim Co-Chair will suggest minor adjustments to the 2020-2021 Academic Calendar as a result of instruction being virtual for the first semester. It is recommended that Fair Day (September 25, 2020) and Election Day (November 3, 2020) be converted to student days. In addition, it is recommended that Term 2 end on January 26, 2021 and the Teacher Work Day be moved to the January 27, 2021.
BACKGROUND/SUMMARY:
N/A
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Interim Committee Co-chair
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
The Calendar Committee seeks Board approval of the 2021/2022 and 2022/2023 academic school calendars.
BACKGROUND/SUMMARY:
The Board of Education charged the Calendar Committee with developing the 2021/2022 and 2022/2023 academic school calendars. The committee produced draft calendars based on the committee’s priorities and the feedback and direction received from the Board at the January 22, 2020 Board meeting. The Calendar Committee is comprised of FCPS staff, parents, a student member, and representatives from the three employee associations.
PROCESS STATEMENT:
The FCPS Calendar Committee presented draft calendars to the Board of Education at its regular meeting on May 13, 2020. The Board asked for community feedback, which was gathered and shared with the Board.
PRESENTER(S) & TITLE(S):
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation, Interim Committee Co-chair
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: The Board will provide guidance to staff related to additional decisions that are necessary due to using a fully virtual model for the first semester of the 2020/2021 school year. Areas for consideration are:
1). Prioritization of small groups
2). Use of facilities by outside user groups
3). Extracurricular activities that could be done virtually
4). Use of staff
BACKGROUND/SUMMARY: On July 29, 2020 the Board of Education voted to use a fully virtual model for the first semester of the 2020/2021 school year in response to the Covid-19 pandemic.
PRESENTER(S) & TITLE(S):
Dr. Theresa Alban, Superintendent of Schools
SUBMITTED BY:
Dr. Theresa Alban, Superintendent of Schools
Due to the critical health situation that our community is currently experiencing, the August 5th Board meeting will take place via teleconference. Should anyone wish to provide public comment, please send an email that includes your full name to: FCPSBoEmtg@fcps.org the day of the Board meeting. The Board allocates 30 minutes for public comment. Public comments will be read up to 30 minutes; however, all public comment whether read or not will be posted on BoardDocs within 24 hours of the meeting. Please note that public comment is for statements and questions will be directed to the appropriate staff for response.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION:
Staff seeks Board of Education acceptance of the Battelle National Biodefense Institute, LLC (BNBI) grant to support STEM education.
BACKGROUND/SUMMARY:
BNBI has been a proud partner with FCPS in Science, Technology, Engineering and Math (STEM) education since 2009. It shares Frederick County Public Schools’ vision and sense of priority for STEM education. Since 2009, BNBI has donated $483,000 to FCPS that has helped to provide a firm foundation for our STEM programming and has greatly enhanced STEM opportunities for FCPS students both during and after school. In addition to financial contributions, BNBI employees have generously volunteered their time to support FCPS STEM activities. The interactions that our students have with workplace professionals are motivating and inspiring students and providing real-world relevance to their classroom studies.
BNBI’s donation of $50,000 will be used to provide mini-grants to FCPS schools to fund school-based innovative STEM initiatives. In anticipation of Board of Education approval, information about the BNBI mini-grant opportunity was shared with all FCPS schools in June. A total of 16 proposals with requests for over $112,000 were submitted to the FCPS STEM Coordinator in July. A joint FCPS-BNBI review team jointly scored the proposals. Based on the merit of these applications, FCPS and BNBI jointly propose to fund the below mini-grants, pending Board of Education approval. This is the third year the STEM Innovation grant has been offered to Frederick County Public Schools.
|
School |
Title of Project |
Amount Awarded |
|
Butterfly Ridge Elementary |
Fishy Farming Fun |
$5,000 |
|
Lincoln Elementary |
Synergizing Science and STEM Education at LNES |
$10,305 |
|
Myersville Elementary |
Taking Learning Outside |
$6,500 |
|
New Market Elementary |
STEM on the Go: Take and Make STEM Activities for Literature |
$600 |
|
Thurmont Elementary |
Continuing Robotics Lessons from within our Feeder System |
$6,745 |
|
Crestwood Middle |
Reaching Students In and Out of the Classroom During COVID-19 |
$2,040 |
|
Crestwood Middle |
Personalized Event Coaching for Science Olympiad |
$3,456 |
|
Tuscarora High |
Technology in Our Hands |
$6,320 |
|
Urbana High |
Storymapping with Local Data and ARCGIS |
$9,034 |
Acceptance of this $50,000 grant from BNBI does not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Kim Day, Curriculum Specialist, Elementary Social Studies
SUBMITTED BY:
Kevin Cuppett, Executive Director, Curriculum, Instruction & Innovation
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Staff seeks Board of Education acceptance of the Governor’s Emergency Education Relief (GEER) Fund grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $323,430 grant from the Maryland State Department of Education (MSDE) as part of the Coronavirus Aid, Relief and Economic Security (CARES) Act.
If accepted by the Board of Education, FCPS would use GEER Fund monies to make investments in technology infrastructure that will improve our capacity to provide high quality, accessible distance education or remote learning to students at all ten of our comprehensive high schools as well as our Career & Technology Center.
Each school year, approximately 4,000 FCPS students use multiple software applications to access the Career & Technology Education’s (CTE) curricula. These software applications are currently accessible only to students while on an FCPS desktop or laptop and only while on the FCPS network. Due to the complexity of these applications, they are unable to run on a Chromebook. As a result, these software applications were not accessible to students during Continuity of Learning (COL). The present architecture of the FCPS network does not have the infrastructure necessary to access these resources remotely.
GEER funds would be used to purchase the infrastructure needed to support remote access of these software applications. This will enable students to access the software regardless of their physical location (home, school, lab, etc.) and regardless of the device they are using (desktop, laptop, Chromebook). With potential restrictions to shared computers when face-to-face instruction occurs, students could utilize their personal or FCPS Chromebooks to access the software.
Acceptance of this grant would not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Edward Gardner, Director, Technology Infrastructure
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Paul Lebo, Chief Operating Officer
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Staff seeks Board of Education acceptance of the CARES Act Technology Grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $4,832,729 grant from the Maryland State Department of Education (MSDE) as part of the Coronavirus Aid, Relief and Economic Security (CARES) Act. The intent of the Federal funding is to support local school systems to implement distance learning programs necessary as a result of school closure due to the COVID-19 Pandemic.
If accepted by the Board of Education, CARES Act Technology Grant funds will be used for the following activities:
Acceptance of this grant would not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Edward Gardner, Director, Technology Infrastructure
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Paul Lebo, Chief Operating Officer
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION:
Staff seeks Board of Education acceptance of the CARES Act Tutoring Grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $2,143,019 grant from the Maryland State Department of Education (MSDE) as part of the Coronavirus Aid, Relief and Economic Security (CARES) Act.
If accepted by the Board of Education, FCPS would use Tutoring grant funds for the following activities:
Acceptance of this grant would not obligate FCPS to expend additional local resources.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Heather Clabaugh, Budget Officer
Doreen Bass, Grants Coordinator
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
Michael Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: Staff seeks Board of Education acceptance of a Risk Management Grant.
BACKGROUND/SUMMARY: Frederick County Public Schools (FCPS) has been awarded a $50,000 grant from the Maryland Association of Boards of Education (MABE).
If accepted by the Board of Education, FCPS would use Risk Management Grant funds to purchase thirteen (13) Pacific AM-15 Air Assisted Misting Machines at a cost of $3,846/unit. These machines are powerful, consistent and versatile units for cleaning nearly every surface. They would be used for daily disinfecting of floors, walls, ceilings, locker rooms, restrooms and classrooms. The machines could also be used to clean and disinfect buses.
Acceptance of this grant would not obligate FCPS to expend additional local resources.
PRESENTER(S) & TITLE(S):
Joseph Whipp, Risk and Safety Manager
SUBMITTED BY:
Paul Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Essential curriculum standards aligned with the new state American Studies II framework is presented for Board approval.
BACKGROUND/SUMMARY:
The standards were reviewed by the C&I Committee in the Equity in Education presentation at the July 8, 2020 C&I meeting.
PROCESS STATEMENT:
N/A
PRESENTER(S) & TITLE(S):
Colleen Bernard, Curriculum Specialist, Secondary Social Studies
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) and (14) the Board will meet in Closed Session at 4:00 pm via teleconference to consider matters related to an appeal, to receive an update on negotiations with the Frederick Association of School Support Employees (FASSE) and to discuss a matter directly related to a negotiating strategy.