In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (1), (9) the Board met in Closed Session on 8/19/20 at 6:05 pm via teleconference to discuss a matter related to personnel and to receive an update on negotiations with the Frederick Association of School Support Employees (FASSE).
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9), the Board met in Closed Session on 9/2/20 at 8:39 am via teleconference to discuss a matter related to negotiations with the Frederick County Teacher's Association (FCTA).
Due to the critical health situation that our community is currently experiencing, the September 9th Board meeting will be broadcast from the Board meeting room; however, the meeting will not be open to the public. Should anyone wish to provide public comment, please send an email that includes your full name to: FCPSBoEmtg@fcps.org the day of the Board meeting. The Board allocates 30 minutes for public comment. Public comments will be read up to 30 minutes; however, all public comment, whether read or not, will be posted on BoardDocs within 24 hours of the meeting. Please note that public comment is for statements and questions will be directed to the appropriate staff for response.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to establish a contract for the purchase of fresh produce to be served by the Food and Nutrition Services Department.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Robert Kelly, Director of Food and Nutrition Services
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff has reviewed the attached contract renewal and recommends approval by the Board of Education of Frederick County.
BACKGROUND/SUMMARY: This recommendation is to renew the contract for the purchase and delivery of school buses.
PRESENTER(S) & TITLE(S):
Kim Miskell, CSBO, Assistant Purchasing Manager
Fred Punturiero, Director of Transportation
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff seeks direction from the Board of Education of Frederick County (BOE) about the use of FCPS outdoor facilities.
BACKGROUND/SUMMARY:
On August 5, the BOE determined that use of FCPS facilities would be limited to FCPS internal events, and community user groups were authorized to rent the swimming pools at Middletown and Walkersville High Schools. Since that meeting, the State of Maryland has moved to Stage Three of the Maryland Strong: Roadmap to Recovery. Staff has also received requests from the PTA of Frederick County to use FCPS property for outdoor meetings and the Frederick County Division of Parks and Recreation seeking permission to utilize outdoor fields. There have also been requests from other community user groups expressing a desire to use outdoor fields.
Staff seeks direction from the BOE about the requests and if there should be a modification to the current use of FCPS outdoor facilities.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Paul Lebo, Chief Operating Officer
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
Staff requests approval of the Board of Education of Frederick County (BOE) to submit the FY21 Comprehensive Maintenance Plan (CMP) to the State of Maryland Interagency Commission on School Construction. Staff will also highlight accomplishments and challenges of the Maintenance and Operations Department with respect to attainment of the BOE aspirational goals.
BACKGROUND/SUMMARY:
The Code of Maryland Regulations (COMAR) require each local educational agency to submit an updated CMP annually to the State. The CMP describes the FCPS strategy for maintaining its school facilities and approval of the BOE is required prior to submittal.
The Division of Operations recommends approval of the Fiscal Year 2021 Comprehensive Maintenance Plan for Educational Facilities (see backup 1).
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE(S):
Robert Wilkinson, Director, Maintenance and Operations
Curtis Orndorff, Building Maintenance Manager
Larry Phillips, Custodial Services Manager
Randy Connatser, Maintenance Project Manager
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
To provide the Board with an update on small groups for face-to-face instruction within the FCPS Virtual Reopening model for School Year 2021.
BACKGROUND/SUMMARY:
The FCPS Board of Education (BOE) voted to start the 2021 school year in an all virtual learning model with the ability for the Superintendent and staff to identify small groups of students who may receive some face-to-face instruction.
Staff have been working to implement this model. During the summer of 2020, a few FCPS summer programs were able to provide face-to-face small group opportunities for students, along with a variety of virtual offerings. These learning opportunities were FCPS’s first steps towards re-opening and tending to student learning needs.
At the August 5, 2020, BOE meeting, the board voted that face-to-face instruction for the fall of 2020 must be on a voluntary basis for all teachers and instructional staff.
This session will serve as an update to the BOE on progress towards implementing small group, face-to-face instruction.
PROCESS STATEMENT:
Upon direction from the BOE to implement some identified small groups for face-to-face instruction, staff allowed the August summer programs to run with some face-to-face opportunities. Further, staff identified parameters for identifying additional small groups to begin face-to-face learning in Phase 1 (beginning in the first two weeks of school) and Phase 2 (scheduled to begin September 14th). Schools have identified their small groups for face-to-face instruction. These groups, staffed or un-staffed, were shared centrally. Central leadership is providing systemic solutions to support identified small groups who may not have a staff member assigned. A systemic review of staffing and scheduling, as well as, partnerships across schools are two of those solutions.
PRESENTER(S) & TITLE(S):
Dr. Jamie Aliveto, Executive Director, System Accountability and School Administration
SUBMITTED BY:
Jamie Aliveto, Ed. D., Executive Director, System Accountability and School Administration
Mike Markoe, Ed.D., Deputy Superintendent
PURPOSE OF PRESENTATION: To review the upcoming Quarterly Agenda.
BACKGROUND/SUMMARY: At the January 14, 2015 meeting, the Board voted to adopt the new quarterly agenda process and instituted a new process for submitting requests for future agenda items. The request form is attached.
PROCESS STATEMENT: To provide quarterly agendas that will be posted on Board Docs at each Board meeting. This process will enable the public and staff to plan for upcoming Board meetings. The quarterly agenda is a dynamic document that will be revised as needed to accommodate time sensitive business items and items requested using the form adopted for the Board.
The October - December 2020 Quarterly Agenda is attached for review and discussion. It will be submitted for Action Consent at the next Board meeting.
PRESENTER(S) & TITLE(S):
Mr. Young, Board President
SUBMITTED BY: Mr. Young, Board President
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On February 26, 2020 and August 19, 2020, the Policy Committee reviewed proposed changes to Policy 508 Special Education. The Policy Committee recommended an updated link for the Special Education Handbook which is now included on the FCPS website and within Policy 508. Below are the BoardDocs links to those Policy Committee agenda items:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BLFR546B9830
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRGQ8N675F09
The Policy Committee recommends Policy 508 with changes for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Linda Chambers, DOL, Director of Special Education -Compliance & Student Support
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 19, 2020, the Policy Committee reviewed proposed changes to Policy 509 Extracurricular Activities. Below is the BoardDocs link to that Policy Committee agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRXNGB5F3676
The Policy Committee recommends Policy 509 with changes for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Kevin Kendro, Supervisor of Athletics & Extracurricular Activities
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 19, 2020, the Policy Committee reviewed proposed changes to Policy 413 Family/Community Partnership. Below is the BoardDocs link to that Policy Committee agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRXNGW5F50D1
The Policy Committee recommends Policy 413 with changes for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 19, 2020, the Policy Committee reviewed Policy 419 Student Arrival and Departure and Policy 441 Transportation of Students. The Policy Committee recommends deleting Policy 419 and merging language into Policy 441. Below is the BoardDocs link to that Policy Committee agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRXNHB5F710A
The Policy Committee recommends Policy 419 and Policy 441 with changes for the Board’s consent agenda approval. (backup1 and backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Fred Punturiero, Director of Transportation
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
ACTION/CONSENT
PROCESS STATEMENT:
On August 19, 2020, the Policy Committee reviewed proposed changes to Policy 427 Religious Expression. Below is the BoardDocs link to that Policy Committee agenda item:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BSERU76D28CD
During the August 19, 2020 virtual meeting of the Board of Education of Frederick County (Board), Mr. Bunitsky provided an update from the Policy Committee and acknowledged receipt of public comment regarding Policy 427 as noted below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BNWQ8H66C712
The Policy Committee recommends Policy 427 with changes for the Board’s consent agenda approval. (backup1)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Michael Bunitksy, Liz Barrett and Lois Jarman, Board of Education Policy Committee
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff seeks Board of Education acceptance of the Career and Technology Education (CTE) FY21 Reserve Grant.
BACKGROUND/SUMMARY:
Frederick County Public Schools (FCPS) has been awarded a $46,659 grant from the Maryland State Department of Education to support Career and Technology Education.
If accepted by the Board of Education, FCPS would use FY21 CTE Reserve Grant funds for the following activities:
Acceptance of this grant would not obligate FCPS to expend additional local resources.
PROCESS STATEMENT: N/A
PRESENTER(S) & TITLE:
Kristen Pearl, Ed.D., Supervisor, Career and Technology Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director, Curriculum, Instruction & Innovation
Mike Markoe, Ed.D., Deputy Superintendent
In accordance with Maryland’s Open Meetings Act, General Provisions Article § 3-305(b), (9) the Board will meet in Closed Session at 4:00 pm to discuss a pending matter regarding negotiations with the Frederick County Teacher's Association (FCTA) and the Frederick Association of School Support Employees (FASSE).