Due to the critical health situation that our community is currently experiencing, the October 21st Board meeting will be broadcast from the central office of Frederick County Public Schools; however, the meeting will not be open to the public. Should anyone wish to provide public comment, please send an email that includes your full name to: FCPSBoEmtg@fcps.org the day of the Board meeting. The Board allocates 30 minutes for public comment. Public Comments will be read up to 30 minutes; however, all public comment, whether read or not, will be posted on BoardDocs within 24 hours of the meeting. Please note that public comment is for statements and questions will be directed to the appropriate staff for response.
The Board welcomes and encourages public comment. With the exception of confidential and personnel related matters, and issues pending in appeals to a local or State Board, individuals may speak about matters relating to the school system. If individuals have specific concerns relating to the actions of staff members, such concerns may be communicated to the superintendent who will address the concern with the appropriate staff or if the concern is about the superintendent an individual may share that concern with the Board through written or private verbal communication. Public comment is not intended to be a question and answer platform with the Board. Generally, the Board will not respond to comments made.
If you are speaking as an individual you have up to 3 minutes and will be asked to complete your thoughts when the buzzer sounds. On behalf of an organization you have up to 5 minutes.
PRESENTATION OF 2 BID CALENDAR ITEMS
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County of upcoming bid solicitations for Frederick County Public Schools (FCPS).
RFP 21C2, Commissioning of Building Envelope Systems
BACKGROUND/SUMMARY: The intent of this solicitation is to establish a contract to qualify and select licensed consultants for Building Envelope Commissioning Services, on an as needed basis, for new construction and major renovation projects.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Brian Staiger, Senior Project Manager, Capital Program Department
RFP 21MISC3, Qualifications of General Construction Contractors for Minor Construction Projects
BACKGROUND/SUMMARY: The intent of this proposal is to qualify licensed general contractors for small construction and repair projects. Contractors will be evaluated on their qualifications, experience, financial information, and other pertinent data.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Brad Ahalt, Senior Project Manager, Capital Program Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by the Capital Program Department and Maintenance Department for the repair and/or replacement of auditorium seating for Walkersville High School and throughout FCPS locations.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Thomas Mulligan, Project Manager III, Capital Program Department
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from Omnia Partners.
BACKGROUND/SUMMARY: This contract will be utilized by the Maintenance Department for repair parts and related services for Daikin Applied and Johnson Controls HVAC equipment located throughout FCPS.
PRESENTER(S) & TITLE(S):
Bill Meekins CPPB, CPPO, CSBO, CPCP, Purchasing Agent
Curtis Orndorff, Building Maintenance Manager, Maintenance Department
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff would like to inform the Board of Education of Frederick County that Frederick County Public Schools (FCPS) will be riding the above contract from the State of Oregon, Department of Administrative Services, on behalf of NASPO ValuePoint Cooperative Purchasing Program.
BACKGROUND/SUMMARY: This contract will be utilized by FCPS for the purchase of maintenance, repair, and operating supplies.
PRESENTER(S) & TITLE(S):
Shane Ryberg, Purchasing Agent
Larry Phillips, FMP, Custodial Services Manager
SUBMITTED BY:
Kerrie Koopman CPPB, CPPO, CPP, Purchasing Manager
Leslie R. Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff seeks approval of Current Expense Amendment 1-21.
BACKGROUND/SUMMARY: The Fiscal Year 2021 Approved Operating Budget included estimated category totals for FCPS' three charter schools. The actual line-item budgets developed by the charter schools were created after they received their official per-pupil allocations. This amendment adjusts MSDE categories to align with the actual budgets of the charter schools.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will present the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2020. Also, the Board’s external auditors, SB & Company, will present an overview of the audit process, provide financial highlights and share the required communications for the Report of Internal Control over Financial Reporting and on Compliance and Other Matters.
BACKGROUND/SUMMARY: The CAFR is a thorough and detailed presentation of the financial position. It provides our stakeholders information on the activities and fiscal year end balances for Frederick County Public Schools’ seven funds.
PRESENTER(S) & TITLE(S):
Melissa Rollison, Financial Reporting Manager
Graylin Smith, Audit Partner, SB & Company, LLC
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: Staff will provide an update on the Fiscal Year 2021 (FY2021) budgets.
BACKGROUND/SUMMARY: During the approval of the FY2021 Operating Budget, the Board requested an update of the FY2021 Operating Budget, as well as the budgets for Food and Nutrition Services, the Self-Insurance Fund, and the Artificial Turf Fund.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION: The Superintendent and the Board of Education will discuss their priorities for the Fiscal Year 2022 (FY2022) Operating Budget.
BACKGROUND/SUMMARY: After the FCPS budget officer provides a brief presentation summarizing the operating budget process, the Superintendent and Board will discuss priorities for the FY2022 Operating Budget. The discussion of priorities will assist in the preparation of the Superintendent’s Recommended Budget scheduled for release in January 2021.
PRESENTER(S) & TITLE(S):
Heather Jo Clabaugh, Budget Officer
SUBMITTED BY:
Leslie Pellegrino, Chief Financial Officer
PURPOSE OF PRESENTATION:
Staff will provide an update on the Facility and Program Assessment of Four Schools Study. In addition, staff requests approval to include Thurmont Elementary School as a limited renovation project in the FY22 CIP request, to be completed over two summers.
BACKGROUND/SUMMARY:
The purpose of the Facility and Program Assessment of Four Schools study was to evaluate the potential limited renovation needs of four schools: Emmitsburg ES, Lewistown ES, Thurmont ES, and Wolfsville ES. The study was designed to inform a recommendation from staff about which school should be identified for a limited renovation project in FY22.
PROCESS STATEMENT:
In June 2020, the BOE awarded a contract to Facility Engineering Associates for the study. The consultant team investigated the condition of all building systems and also compared current educational specifications with the spaces available in the four buildings. The study was completed in September 2020. The study resulted in potential limited renovation strategies and cost estimates for each school. The study was not complete at the time of approval of the 2020 EFMP, therefore a placeholder for a limited renovation project was included in the approved EFMP and the draft CIP.
Staff recommends that Thurmont Elementary School be the limited renovation project in FY22. Local funding is available to start design of the project in FY21. The FY22 request to the State will include Local Planning Approval for the Thurmont ES limited renovation project. State construction funding requests will be made in FY22 and FY23. The work is expected to take place during two summer breaks.
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Department of Capital Programs
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On August 19, 2020 and September 23, 2020, the Policy Committee discussed adopting a new policy identified as Policy 516 Teaching of Controversial Issues. The BoardDocs links to those discussions are found below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BRXNJH5FDD45
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BSUMRD5C56E8
New Policy 516 is presented today for the Board’s first reading. (backup1) In addition, new FCPS Regulation 500-40 Teaching of Controversial Issues is also attached as a reference for the Board. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Colleen Bernard, Secondary Social Studies Curriculum Specialist
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
FIRST READING
PROCESS STATEMENT:
On September 23, 2020, the Policy Committee reviewed proposed changes to Policy 423 Gang Activity and the BoardDocs link of that discussion is found below:
http://go.boarddocs.com/mabe/fcps/Board.nsf/goto?open&id=BSUMRR5C75B8
Policy 423 is presented today for the Board’s first reading. (backup1) In addition, FCPS Regulation 400-87 Gang Activity is attached as a reference for the Board. (backup2)
PRESENTER(S) & TITLE(S):
Jamie Cannon, Chief of Staff and Legal Counsel
Scott Blundell, Supervisor of Security & Emergency Management
Michael Bunitsky, Liz Barrett and Dr. Lois Jarman, Board of Education Members
SUBMITTED BY:
Jamie Cannon, Chief of Staff and Legal Counsel
PURPOSE OF PRESENTATION:
Staff will provide an update on the Facility and Program Assessment of Four Schools Study. In addition, staff requests approval to include Thurmont Elementary School as a limited renovation project in the FY22 CIP request, to be completed over two summers.
BACKGROUND/SUMMARY:
The purpose of the Facility and Program Assessment of Four Schools study was to evaluate the potential limited renovation needs of four schools: Emmitsburg ES, Lewistown ES, Thurmont ES, and Wolfsville ES. The study was designed to inform a recommendation from staff about which school should be identified for a limited renovation project in FY22.
PROCESS STATEMENT:
In June 2020, the BOE awarded a contract to Facility Engineering Associates for the study. The consultant team investigated the condition of all building systems and also compared current educational specifications with the spaces available in the four buildings. The study was completed in September 2020. The study resulted in potential limited renovation strategies and cost estimates for each school. The study was not complete at the time of approval of the 2020 EFMP, therefore a placeholder for a limited renovation project was included in the approved EFMP and the draft CIP.
Staff recommends that Thurmont Elementary School be the limited renovation project in FY22. Local funding is available to start design of the project in FY21. The FY22 request to the State will include Local Planning Approval for the Thurmont ES limited renovation project. State construction funding requests will be made in FY22 and FY23. The work is expected to take place during two summer breaks.
PRESENTER(S) & TITLE(S):
Holly Nelson, Facilities Planner, Department of Capital Programs
SUBMITTED BY:
Paul A. Lebo, Chief Operating Officer
PURPOSE OF PRESENTATION:
The proposed materials for the secondary health education curriculum support Frederick County Public School (FCPS) Goal 1: FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community; FCPS Goal 3: FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence; FCPS Goal 5: FCPS will promote a culture fostering wellness and civility for students and staff.
The purpose of this presentation is to bring forth recommendations from the Family Life Advisory Committee (FLAC) to adopt new resources for secondary health education.
BACKGROUND/SUMMARY:
The Family Life Advisory Committee reviewed the videos summarized in the appendix. The appendix includes the name, publisher, length, grade level, essential curriculum alignment, description, committee vote, and comments.
These items were reviewed by the members of the C&I Committee at the September 9, 2020 C&I meeting and were recommended to be placed on the Action/Consent agenda for Board approval.
PROCESS STATEMENT:
In accordance with current FCPS practice, curricular changes and instructional materials intended for use in Family Life and HIV & AIDS Prevention Education must be reviewed by the Board-Appointed Family Life Advisory Committee prior to consideration by the Board of Education. Following review by that committee, recommended materials are presented to the Board of Education for approval and subsequent use in schools. At previous FLAC meetings, each of the following materials was recommended for approval.
PRESENTER(S) & TITLE(S):
Brian Griffith, Curriculum Specialist for Secondary Health and Physical Education
Jamie Hitchner, Curriculum Specialist for Elementary Health and Physical Education
SUBMITTED BY:
Kevin Cuppett, Ed.D., Executive Director of Curriculum, Instruction and Innovation
Mike Markoe, Ed.D., Deputy Superintendent