3. Work Session [10:15 a.m.]
Subject
3.01 Frederick High School Bid Results [30 minutes]
Meeting
May 6, 2015 - Board of Education Work Session [9:00 a.m.]
Type
Action
Recommended Action
Board approval of modifying the CIP request to include $12 million additional funding in FY-2017 and adjustments to other project schedules as needed to support the funding for Frederick High School and notify the county of this position in writing.
Goals
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.

PURPOSE OF PRESENTATION: The purpose of this presentation is to review the bid results for the Frederick High School (FHS) project and to approve the recommended plan for providing adequate funding for this project.  

 

BACKGROUND/SUMMARY:  FHS has completed design phase and is ready to move forward with construction. Bids for the project were recently received in two phases.  The first phase, for site work, was received on April 21, 2015. The second phase, for the building envelope and fit out, was received on April 24, 2015. In summary, the bids came in high as compared to the budget now under review by the Frederick County Government.  Frederick County Public School (FCPS) staff estimates that an additional $12 million will be needed in FY 2017 to adequately fund the project. The additional funds needed for FHS, in order to remain on schedule, will require other projects now scheduled for funding to be delayed one year. These include the Sugarloaf Elementary School and Butterfly Ridge Elementary School projects. As a second option, the Frederick County Board of Education (BOE) could reject the bids, engage in a FHS redesign process over the spring and fall, and rebid the project early next year. This would delay opening the FHS project one year, assuming the bids came in lower following the redesign. FCPS staff will continue to explore options to reduce project costs without impacting the schedule. However, this effort will extend beyond the schedule for awarding bids for the project.   

 

PROCESS STATEMENT: The BOE is responsible for awarding all contracts for construction of new and renovated schools. The design of the FHS project has been through several levels of prior review by state and local officials over the last four years.  Funding is provided from county and state sources.   

 

PRESENTER(S) & TITLE(S):

Ray Barnes, Executive Director of Facilities Services

Roger Fritz, Director of Construction Management

 

SUBMITTED BY:

Ray Barnes, Executive Director of Facilities Services

 

 

File Attachments
05.06.2015 FHS Bid Results. Backup 2.pdf (277 KB)
05.06.2015 FHS Bid Results. Backup 1.pdf (273 KB)
Motion & Voting
Board approval of modifying the CIP request to include $12 million additional funding in FY-2017 and adjustments to other project schedules as needed to support the funding for Frederick High School and notify the county of this position in writing.

Motion by Elizabeth Barrett, second by Joy Schaefer.
Final Resolution: Motion Carries
Yea: Elizabeth Barrett, Zakir Bengali, Colleen E Cusimano, Joy Schaefer, Brad W Young
3. Work Session [10:15 a.m.]
Subject
3.02 Fiscal Year 2016 Operating Budget [75 minutes]
Meeting
May 6, 2015 - Board of Education Work Session [9:00 a.m.]
Type
Information, Discussion
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The Board of Education will discuss their Fiscal Year 2016 (FY16) Operating Budget and potential budget adjustments needed to close the budget variance.

 

BACKGROUND/SUMMARY:  The Frederick County Board of Education sent a $559.2 million budget request to the County Executive on February 18, 2015.  Since that time the County Executive has released her proposed budget and the state legislation has ended.  The County funding, which was proposed to be $4.2 million above Maintenance of Effort in the County Executive Budget, still needs to work through the County Council budget process.  Also, the Governor still has control over funding which was earmarked for full funding of the Geographic Cost of Education Index (GCEI).  At this time, no decision has been made by the Governor regarding the release of this funding for FY16.  This funding for FCPS is $3.2 million and is not assumed in the state revenues in the attached budget working file (Attachment 1).

 

Staff has updated information in the budget working file.  Any changes since the Board Requested Budget are highlighted in yellow.  These adjustments, including the proposed County funding of $4.2 million and an additional $2.9 million from the state for the inflationary factor change, leaves a budget variance of $13.2 million.

 

Additional budget adjustments will be needed to close the budget gap.  Factors such as the health insurance increase and the staffing and salary resource pool are subject to negotiations.

 

Also attached to this item is the original potential cut list (Attachment 2) and a new list of potential cuts (Attachment 3).  This new list was developed by staff over the past couple of months to assist the Board in their deliberations.  Lastly, the previous Board item regarding changes to retiree life insurance is attached for reference (Attachment 4).

 

PRESENTER(S) & TITLE(S):  Leslie Pellegrino, Executive Director of Fiscal Services

 

SUBMITTED BY: Leslie Pellegrino, Executive Director of Fiscal Services

 

File Attachments
05.06.15 Attachment 3 New Potential Cuts and Additions_backup.pdf (285 KB)
05.06.15 Attachment 2 Original Potential Cuts_backup.pdf (297 KB)
05.06.15 Attachment 4 Retiree Life Ins_backup.pdf (2,663 KB)
05.06.15 Attachment 1 Budget Working File_backup.pdf (42 KB)
4. Work Session Reconvene [1:00 p.m.]
Subject
4.01 Strategic Plan Measurable Goals (90 mins)
Meeting
May 6, 2015 - Board of Education Work Session [9:00 a.m.]
Type
Strategic Plan Item, Information
Goals
Goal 1 Student Achievement - FCPS will equip each and every student to be an empowered learner and an engaged citizen to achieve a positive impact in the local and global community.
Goal 2 Effective and Engaged Staff - FCPS will hire, support, and retain staff who champion individual, professional, and student excellence.
Goal 3 Resource Allocation - FCPS will pursue and utilize all resources strategically and responsibly to achieve identified outcomes and inspire public confidence.
Goal 4 Family and Community Involvement - FCPS will nurture relationships with families and the entire community, sharing responsibility for student success and demonstrating pride in all aspects of our school system.
Goal 5 Health and Safety - FCPS will promote a culture fostering wellness and civility for students and staff.

PURPOSE OF PRESENTATION:  The discussion today will focus on identifying measurable goals for public reporting on our progress in addressing the identified priorities of our Strategic Plan.

 

BACKGROUND/SUMMARY:  The BOE has worked with staff and the community to develop a new strategic plan. This plan is a dynamic document intended to guide our work as a system for the next 5 to 10 years. At the December 17, 2014 meeting, the BOE approved aspirations, priorities, and a theory of action.  A preliminary discussion on draft measurable goals was held on January 28, 2015 and April 22, 2015.       

 

PRESENTER(S) & TITLE (S):  Theresa R. Alban, Ph.D., Superintendent 

 

SUBMITTED BY:  Theresa R. Alban, Ph.D., Superintendent 

 

 

 

 

                           

                                    

 

 

File Attachments
05.06.2015 FCPS Board Retreat Backup 1.pdf (490 KB)
5. Adjournment
Subject
5.01 Adjourn
Meeting
May 6, 2015 - Board of Education Work Session [9:00 a.m.]
Type
File Attachments